for vendors
what types of set ups can you expect?
Generally, the set up for most vendors and exhibitors will be a combination of folding tables and a tent. Most vendors and exhibitors will find this to be a suitable space for their needs, with an ability to mix and match with your own furniture to create a larger footprint. Currently, we are planning to do a group rental for tables and tents, so get in touch with us soon to co-ordinate the order. Pricing for vendor/exhibitor fees will be coming soon, with the cost of most set-ups likely to fall between $30 (community groups/non-profits) and $80 (businesses) for the day, and these fees will go towards covering the costs of the event. All the examples on this page are from this year's Car Free Day Main St. Festival.
food vending and serving
There are typically three general classes of service for those who will be selling food and beverage:
1) serving cooked or low-risk food only for take-out (eg. ice cream, coffee, sausages on a bun, pastries, etc.)
- simplest format, and easy to do
2) serving food and beverages for seated dining on the street (eg. pasta, burgers, beer, etc)
- food is not a problem, but you will likely need to sort out the particulars of a defined area for serving alcohol
3) serving food and beverages with part of the cooking process on the street (eg. barbeque, grilling, etc.)
- you may need to have some accommodations for chilling and hand washing depending on the local inspector
Members of Car Free Vancouver will provide guidance based on previous events for participants needing assistance with their proposed set-up, but the general advice is to treat any additional seating you put on the street as a temporary Patio Extension for regulatory purposes. The key is to let us know as soon as possible if you are planning to pursue option 2 or 3 so we can provide support.
1) serving cooked or low-risk food only for take-out (eg. ice cream, coffee, sausages on a bun, pastries, etc.)
- simplest format, and easy to do
2) serving food and beverages for seated dining on the street (eg. pasta, burgers, beer, etc)
- food is not a problem, but you will likely need to sort out the particulars of a defined area for serving alcohol
3) serving food and beverages with part of the cooking process on the street (eg. barbeque, grilling, etc.)
- you may need to have some accommodations for chilling and hand washing depending on the local inspector
Members of Car Free Vancouver will provide guidance based on previous events for participants needing assistance with their proposed set-up, but the general advice is to treat any additional seating you put on the street as a temporary Patio Extension for regulatory purposes. The key is to let us know as soon as possible if you are planning to pursue option 2 or 3 so we can provide support.
exhibitors and performers
You don't necessarily have to be selling things to participate either. Just exhibit information about your organization to grow awareness, and you can tie that into an activity with your display too. Or you can sponsor a performance to bring more attention to your business as well.